Student Affairs >>Student Health Care Services and Medical Reports

MIDDLE EAST TECHNICAL UNIVERSITY

NORTHERN CYPRUS CAMPUS

DIRECTORY OF REGULATIONS FOR STUDENT HEALTH CARE SERVICES AND MEDICAL REPORTS

Aim

Article 1- This directory aims to regulate students’ relations with Middle East Technical University Northern Cyprus Campus Health Center and to set forth the principles concerning medical reports.

Middle East Technical University Northern Cyprus Campus Health Center, which has been established to provide primary health care and counseling services to the students, will hereafter be referred to as “Health Center” in this directory.

Scope

Article 2- This directory refers to the rules for all students enrolled at Middle East Technical University Northern Cyprus Campus.

Students not included within the scope of this directory

Article 3- Special students, students enrolled at distance learning programs and students on semester leave are not included within the scope of this directory.

Admission Procedures

Article 4- Students within the scope of this directory directly apply to the Health Center for their health problems and may request the available services by exhibiting their student identity cards. In case of losing the Student ID Card, students may still request the services (until the identity card is reissued) with a student certificate provided by the Directorate of Student Affairs.(Registrar’s Office)

A student who consults in the Health Center, is primarily examined by the medical doctors at the Health Center. A possible treatment and prescription plan is worked out within the framework of the regulations.  If further care is needed, the student is then referred to the state’s health institutions in the TRNC.

Students who do not hold the right to benefit from the state health services in the TRNC or who do not posses a valid health insurance have to purchase the health insurance offered to students at higher educational institutions by the TRNC Ministry of Health.

Documentation of the Students’ Admission to the Health Center for the Purposes of Medical Examination, Diagnostic Tests and Treatment

Article 5- Upon the student’s request, the Health Center prepares a “student medical examination report”, which indicates the date and the time of the student’s admission to the Health center for examination, diagnostic tests and treatment. This report solely documents the status of the student’s admission to the Health Center and cannot be used as a medical report. If it is submitted, it is at the discretion of the instructor or the academic unit to decide on the procedure to be followed about the student.

Validity of Medical Reports

Article 6- Medical reports issued by the Health Center are valid. The Health Center issues medical reports when deemed necessary on the basis of the students’ medical examination and diagnostic tests.

Article 7- Medical reports issued by private practitioners are not valid. However, in countries where there are no state hospitals, medical reports issued by private hospitals with matching infrastructure, are subject to the same procedures followed for medical reports received from state or university hospitals.

Article 8- During the period when the University is open for education, the health reports received from state or university hospitals are valid only if the student has formerly applied to the Health Center for the concerning health problem and has been referred to one of these hospitals. However, in cases of emergency, when the student has no opportunity to access to the Health Center, medical reports issued by state health institutions in the TRNC are also applicable upon their approval by the Health Center. Furthermore, in cases of emergency that arise when the student is outside the TRNC, medical reports provided by state or university hospitals are valid given that the emergency is documented and the medical report is approved by the Health Center.

Article 9- Medical reports received from state or university hospitals during the official holidays, semester breaks and summer holidays are valid provided that they are approved by the Health Center.

Article 10- Medical reports received from state or university hospitals in compliance with Articles 8 and 9 may only be valid upon the approval of the Health Center. In the process of approval, depending on the duration of the medical report or the nature of the illness, the Health Center may request the original test results or medical records of the student from the institution which has issued the medical report. In this process, the Health Center may also call the student to the Health Center for examination and diagnostic tests or may demand a medical board report.

Articles 11- The medical reports issued by the Health Center are valid as of their date and time of issue. The academic units might request complementary medical information from the Health Center if information regarding the nature or the duration of the medical report is insufficient or if the medical report is backdated.

Procedures Related to Medical Reports

Article 12- Medical reports issued by the Health Center or by other health care institutions in compliance with Articles 8 and 9 may only be valid if they are submitted to the related academic unit within 2 work days following their expiry date and a copy of the medical report is submitted to the Directorate of Student Affairs.

Article 13- Medical reports issued by other health institutions in compliance with Articles 8 and 9 of this directory are sent to the Health Center for approval by the related academic units. Upon the approval of the Health Center, the medical report is regarded as valid as of its date of issue.

The following procedures are followed upon the approval of the medical reports:

a)      Students with valid medical reports are excused for their absence during the period covered by their medical reports. Instructors are informed of the status of the student by the related academic unit.

b)      Students with valid medical reports have the right to take a make-up examination for the midterm examinations administered during the period covered by their medical reports.

c)      Rules concerning the (I) grade are applicable for students with valid medical reports who cannot take the final examination or the make-up examination in a course, but who is entitled to take the examination in that course.   

d)      Students with valid medical board reports for an extended period are eligible for a permitted leave of 1-4 semesters in compliance with the related directory of regulations.

Semester Leave due to Health Problems

Article 14- Students who need a semester leave due to their health problems apply to the Directorate of Student Affairs with a petition enclosing their medical board report or medical reports.  The medical reports should cover at least 1/3 of the academic semester. The Directorate of the Student Affairs sends the medical report/s to the Health Center with a cover letter. The Health Center investigates whether the student has any records in the Health Center regarding the illness specified in the medical report and prepares a written document indicating the date/s of the student’s application to the Health Center (if any) and specifying the reasons for the applicability or inapplicability of a semester leave in the given situation. The Health Center then sends this document to the Directorate of the Student Affairs. The final decision regarding the semester leave is given by the related Academic Board.

Epidemic Diseases

Article 15- In the interest of the Campus community health, the students residing in the dormitories might be provided with free of charge medical drugs and vaccines against epidemic diseases.

Effective Date

Article 16- This Directory comes into force on the date of its promulgation.

Execution

Article 17- This directory is executed by the President of Middle East Technical University Northern Cyprus Campus.

This copy is translated from the main directory document which is pubicized at: http://www.kkk.odtu.edu.tr/studaffairs/regulations.php